Financial records

• Ensure accurate data entry of financial data into the accounting system.
• Record the actual spend on both the accounting system and the budget tracker
• Communicate any gap in the financial records to the respective staff
• Support the preparation of financial reports by providing the required data
• Review requests to ensure that they meet the financial requirements in preparation for payment and audit.
• Support in the maintenance of financial files.

Financial Controls

• Ensure clear audit trail of processed transactions and their linkage to the accounting system
• Implementation of any accounting and financial audit recommendations.
• Internal and external audit support.
• Ensure internal controls are established and maintained.
• Ensure maintenance of the general and subsidiary ledgers.

Budgeting

• Participate in the development and review of the programs’ budgets.
• Offer guidance to the program staff on the utilization of the program budget
• Support the budget tracking process to ensure proper utilization of the approved budget.

Payment Processing

• Process payment requests submitted by the programs and admin teams.
• Update the staff on the status of the payment requested
• Ensure that the staff are informed of the requirements for a payment to be processed.

Finance reporting and management accounts

• Ensure that the documents submitted for payment meet the required threshold.
• Develop monthly and annual project financial reports and monthly management accounts capturing expenditure against budget
• Create ad-hoc reports for various business needs
• Provision of information on the status of payment for each of their requests.
• Support the compilation and analysis of financial statements
• Manage cash controls as well as maintain bookkeeping up-to-date.
• Track investments and maintain relevant cash reserves.
• Oversee the preparation of all financial statements, invoices, proposals, etc as required.
• Ensure that financial transactions are properly updated and recorded.
• Manage the preparation of balance sheets, income statements, expense reports, etc.
• Ensure data integrity in all financial reporting.